Data privacy is of especially great importance for our company. It is essentially possible to use the website without providing any personal data. Should a particular person wish to make use of special services of our company online, however, it may be necessary to process personal data. Should the processing of personal data be required, and should no legal basis exist for such processing, we will obtain the prior consent of the person concerned.
The processing of personal data, for example the name, address, e-mail address or telephone number of a person concerned, is always carried out in line with the Federal Data Privacy Act (BDSG), the EU General Data Privacy Regulation (GDPR) that comes into force on 25/05/2018, and any laws which likewise apply. With this data privacy statement, our company would like to provide information on the nature, scope and purpose of the personal data processed by us, and explain to persons concerned what rights they are entitled to assert.
Our company has implemented numerous technical and organisational measures in order to ensure that any personal data processed is protected as comprehensively as possible. Web-based data transmission may, however, possibly contain security gaps, so that absolute protection cannot be guaranteed.
Our company’s data privacy statement is based on the General Data Privacy Regulation (DS-GVO/GDPR). It is formulated so as to be easy to read and understood. In order to ensure this, we are explaining the terms used in advance:
1.1 Personal data
Personal data is “any information which relates to an identified or identifiable natural person (hereinafter referred to as either ’affected person‘ or ’person concerned‘). A natural person is considered identifiable if he or she can be directly or indirectly identified, in particular by means of being allocated to an identifier, such as a name, an ID number, site data, an online identifier or one or more special features which are the expression of the physical, physiological, genetic, psychological, economic, cultural or social identity of said natural person” (see Art. 4(1) of the General Data Privacy Regulation (GDPR)).
1.2 Person concerned/affected person
A person concerned or affected person is any identified or identifiable natural person whose personal data is processed by the party responsible for the processing.
Processing is any procedure carried out with or without the aid of automated methods, or any such sequence of procedures in connection with personal data, such as the gathering, recording, organising, ordering, storage, adaptation or amendment of data, the reading out of it, querying of it, use, disclosure of it by way of transmission, dissemination or any other form of provision, the comparison or linking of it, or the limitation, deletion or destruction of it.
1.4 Limitation of processing
Limitation of processing means the marking of stored personal data with the aim of limiting its future processing.
Profiling means any kind of automated processing of personal data where such personal data is used to assess certain personal aspects relating to a natural person, in particular in order to analyse or predict aspects in regard to work performance, economic position, health, personal preferences, interests, reliability, conduct, place of residence or change of location of such natural person.
Pseudonymisation means processing personal data in the case where the personal data can no longer be assigned to a specific person concerned without drawing upon additional information. Such additional information that is subject to the technical and organisational measures is stored separately, and it is thus guaranteed that the personal data cannot be allocated to an identified or identifiable natural person.
1.7 Responsible party or party responsible for the processing
The party responsible, or the party responsible for processing the information, is the natural or legal person, authority, institution or other body which decides, either alone or together with others, for the purpose and means of processing personal data.
1.8 Contract data processor
A contract data processor is a natural or legal person, authority, institution or other body which processes personal data on behalf of the party responsible.
The recipient is a natural or legal person, authority, institution or other body to whom or which personal data is disclosed, irrespective of whether the latter is a third party or not. Authorities which may receive personal data in the context of a particular investigation mandate under EU law or the law of the Member States are not, however, deemed recipients.
1.10 Third party
A third party is a natural or legal person, authority, institution or other body other than the person concerned, the responsible party, the contract data processor and the persons who are authorised, under the direct responsibility of the party responsible or the contract data processor, to process the personal data.
Consent means any expression of intent in the form of a declaration or any other clear confirmatory action voluntarily submitted by the person concerned in regard to the particular case in an informed way and unmistakably, with which the person concerned makes it understood that he or she is in agreement with the processing of the personal data concerning him or her.
The party responsible within the meaning of the General Data Privacy Regulation (DS_GVO/GDPR) is:
BarthHaas GmbH & Co. KG
Mr Michael Gruber
Tel. +49 (0) 941 46 29 09 29
Any person affected may, if he or she has any questions or suggestions on data privacy, contact our Data Privacy Officer directly.
The person concerned can at any time prevent cookies from being placed by our website by adjusting the setting of the web browser used accordingly, and thus permanently oppose the placing of cookies. Furthermore, any cookies already placed can be deleted via a web browser or other software program at any time. This is possible in all common web browsers. Should the person concerned disable the placing of cookies in the web browser used, it will be the case that, under certain circumstances, not all functions of our website can be used in full.
Every time the website is accessed by a particular person or an automated system, the web server of Specimen Company GmbH gathers a range of pieces of general data and information. This general data and information is stored in the log files of the server. The browser types and versions used, the operating system used by the accessing system, the website from which an accessing system reaches our website, the sub-pages of the website which are accessed on our website via an accessing system, the date and time of any access to the website, an Internet protocol address (IP address), the Internet Service Provider of the accessing system and any other similar data and information which serves to fend off risk in the event of our IT systems being attacked may be gathered.
When using such general data and information, Specimen Company GmbH does not draw any conclusions concerning the person concerned. Rather, such information is needed in order to deliver the content of our website correctly, optimise the content of our website, as well as the advertising for it, guarantee the ongoing functionality of our IT systems and the technology of our website, and provide law enforcement agencies with the information necessary for prosecution in the event of a cyber-attack. Such data and information gathered anonymously is therefore evaluated by Specimen Company GmbH on the one hand statistically, and also with the aim of increasing data privacy and data security at our company, in order to ultimately ensure an optimum level of protection for the personal data processed by us. The anonymous data of the server log files is stored separately from any personal data given by a person concerned.
Based on statutory regulations, our company’s website contains details which make it possible to make fast contact with our company electronically, as well as enable direct communication with us, which likewise comprises a general e-mail address. Should a person concerned take up contact with the party responsible for the processing via a contact form, the personal data transmitted by the person concerned will automatically be saved. Such personal data transmitted to the person responsible for the processing by a person concerned on a voluntary basis is saved for the purposes of processing the request or taking up contact with the person concerned. Such personal data is not passed on to third parties.
The party responsible for the processing only processes and stores personal data of the person concerned for the period of time which is necessary in order to achieve the purpose of the processing, or in so far as the latter has been stipulated in laws or regulations forming the basis for the processing by the party responsible by the legislative authority. Should the purpose of such storage lapse, or should a storage period prescribed by the legislative authority expire, the personal data is routinely blocked or deleted, in line with the statutory regulations.
8.1 The right to receive confirmation
Every person concerned is entitled to request from the person responsible for the processing a confirmation on whether personal details concerning him or her are processed. Should a person concerned wish to lay claim to this right of confirmation, he or she may contact our Data Privacy Officer or any other employee of the party responsible for the processing for that purpose.
8.2 Right to information
Any person affected by the processing of personal data is entitled to receive the information on the personal data stored on his or her person from the party responsible for the processing, free of charge, and be given a copy of such information along with the information cited here:
The person concerned moreover has a right to information on whether personal data has been transmitted to a non-EU country or an international organisation. Should this be the case, the person concerned shall also be entitled to receive information on the appropriate warranties in connection with the transmission.
Should a person concerned wish to lay claim to such a right to information, he or she may contact our Data Privacy Officer for this purpose at any time.
8.3 Right to correction
Any person affected by the processing of personal data has the right to demand immediate correction of any incorrect personal data concerning him or her. The person concerned is, furthermore, entitled, taking into account the purpose of the processing, to demand that incomplete personal data is completed - also by way of a supplementary statement.
Should a person concerned wish to lay claim to such a right to information, he or she may contact our Data Privacy Officer for this purpose at any time.
8.4 The right to deletion (the right to be forgotten)
Any person affected by the processing of personal data has the right to demand of the party responsible that the personal data concerning him or her is deleted immediately, if one of the following grounds applies and if the processing is not necessary:
Should one of the above-mentioned grounds apply and an affected person wish to arrange for the deletion of personal data that is stored with our company, he or she may contact our Data Privacy Officer for this purpose at any time. Our Data Privacy Officer will arrange for the request for deletion to be complied with without delay.
Should the personal data have been published by our company, and should our company, as the party responsible pursuant to Art. 17(1) General Data Privacy Regulation (GDPR), be obliged to delete said personal data, our company shall, taking into account the available technology and the implementation costs, take appropriate steps, also of a technical nature, to inform other parties responsible for the data processing, who process the published personal data, that the person concerned has requested from such other parties responsible for processing the data that all links to said personal data or copies or replications of such personal data be deleted, provided that the processing is not necessary. The Data Privacy Officer will arrange for whatever is necessary in the individual case.
8.5 Right to limit the processing
Any person affected by the processing of personal data has the right, granted by the Legislator of the respective European Directives and Regulations, to require the party responsible to limit the processing of the data if one of the following prerequisites exists:
Should any of the above-mentioned prerequisites apply and an affected person wish to request that the personal data that is stored with our company be limited, he or she may contact our Data Privacy Officer for this purpose at any time. The Data Privacy Officer will arrange for the processing of the data to be limited.
8.6 The right to data portability
Any person affected by the processing of personal data is entitled to receive the personal data concerning him or her, which has been provided to a party responsible by the affected person, in a structured, up-to-date and machine-readable format. He or she additionally has the right to transmit such data to a different party responsible, without being hindered by the party responsible, to which or whom the personal data has been provided, as long as the processing is based on the consent pursuant to Art. 6(1)(a) General Data Privacy Regulation (GDPR) or Art. 9(2)(a) General Data Privacy Regulation (GDPR) or an agreement pursuant to Art. 6(1)(b) General Data Privacy Regulation (GDPR), and the processing is undertaken with the aid of automated procedures, as long as the processing is not necessary in order to complete a task that is in the public interest or completed to exercise official authority that has been conferred upon the party responsible.
When exercising his or her right to data portability pursuant to Art. 20(1) General Data Privacy Regulation (GDPR), the person concerned is, moreover, entitled to cause the personal data to be transmitted directly from one party responsible to another party responsible, if the latter is technically feasible, and as long as the rights and freedoms of other persons are not thereby impaired.
In order to assert the right to data portability, the person concerned may contact the Data Privacy Officer appointed by us at any time.
8.7 Right to file an opposition
Any person affected by the processing of personal data has the right, for reasons which arise from his or her particular situation, to file an opposition against the processing of personal data concerning him or her that is being undertaken based on Art. 6(1)(e) or (f) General Data Privacy Regulation (GDPR), at any time. This also applies to any profiling based on these provisions.
In the event of an opposition, our company no longer processes the personal data, unless we can provide evidence of mandatory grounds for the processing, worthy of protection, which outweigh the interests, rights and freedoms of the person concerned, or the processing serves the purpose of asserting, exercising or defending legal claims.
Should our company process personal data in order to carry out direct marketing, the person concerned is entitled to file an opposition against the processing of the personal data for the purposes of such marketing, at any time. This also applies to profiling, in so far as it is connected with such direct marketing. Should the person concerned oppose the data being processed for the purposes of direct marketing, vis-à-vis our company, we will no longer process the personal data for such purposes.
In addition, the person concerned is entitled, for reasons arising from his or her particular situation, to file an opposition against the processing of personal data concerning him or her that is performed by our company for scientific or historic research purposes or for statistical purposes pursuant to Art. 89(1) General Data Privacy Regulation (GDPR), unless such processing is necessary in order to complete a task that falls within the scope of the public interest.
In order to exercise the right of opposition, the person concerned may contact the Data Privacy Officer directly.
8.8 Automated decisions in the individual case, including profiling
Any person affected by the processing of personal data has the right not to be subjected to a decision based exclusively on automated processing - including profiling - which develops legal validity in regard to him or her or affects him or her considerably in a similar way, as long as the decision is not required for concluding or fulfilling an agreement between the person concerned and the party responsible, or admissible based on legislation of the Union or the Member States, to which the party responsible is subject, with such legislation containing appropriate steps to preserve the rights and freedoms, as well as the justified interests of the person concerned, or effected with the express consent of the person concerned.
Should the decision regarding the conclusion or fulfilment of an agreement between the person concerned and the party responsible be required, or should it be taken with the express consent of the person concerned, our company will take appropriate steps to preserve the rights and freedoms of the person concerned, as well as his or her justified interests, which at least includes the right to arrange for the intervention of a person on the part of the party responsible, the right to explain one’s own position and the right to contest the decision.
Should the person concerned wish to assert rights in regard to automated decisions, he or she may, for this purpose, contact our Data Privacy Officer at any time.
8.9 The right to revocation of any consent under data privacy law
Any person affected by the processing of personal data has the right to revoke any consent given to the processing of personal data at any time. Should the person concerned wish to assert his or
her right to revoke any consent granted, he or she may contact our Data Privacy Officer for this purpose at any time.
The party responsible for the processing gathers and processes the personal data of applicants for the purpose of executing the application procedure. The processing may also be carried out electronically. This is in particular the case if an applicant transmits corresponding application documents to our company electronically, for example by e-mail or via a web form to be found on the website. Should our company conclude an employment contract with an applicant, the data transmitted will be saved for the purpose of handling the employment relationship, adhering to the statutory regulations. Should no employment contract with the applicant be concluded by our company, the application documents will automatically be deleted six months after announcing the decision to turn down the application, unless such deletion is in conflict with any justified interests on the part of the party responsible for the processing. A justified interest, in this sense, may, for example, be an obligation to provide evidence in any proceedings under the German General Equal Treatment Act (AGG).
This website uses services of the Hotjar software (http://www.hotjar.com, 3 Lyons Range, 20 Bisassa Street, Sliema SLM 1640, Malta). Hotjar enables us to measure and evaluate user activities (mouse movements, clicks, scroll height). For this purpose, Hotjar places cookies on the user’s device and can store user data, e.g. browser information, operating system, time spent on the website, etc..
You may object to the use of Hotjar via https://www.hotjar.com/opt-out.
For details about data processing by Hotjar, please refer to their privacy policies via https://www.hotjar.com/legal/policies/privacy.
The person responsible for the processing has integrated components of the company Facebook on our website or offers company-related information pages directly in Facebook. Facebook is a social network. A social network is an Internet-based social meeting place, an online community that usually enables users to communicate with each other and interact in virtual space. A social network can serve as a platform for the exchange of opinions and experiences or enables the Internet community to provide personal or company-related information. Facebook enables social network users to create private profiles, upload photos and network via friendship requests, among other things.
Facebook is operated by Facebook, Inc, 1 Hacker Way, Menlo Park, CA 94025, USA. The person responsible for the processing of personal data if a data subject lives outside the USA or Canada is Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.
Each time one of the web pages operated by the controller and on which a Facebook component (Facebook plug-in) has been integrated, the Internet browser on the person's IT system is automatically prompted by the respective Facebook component to download a representation of the corresponding Facebook component from Facebook.
An overview of all Facebook plug-ins can be found at https://developers.facebook.com/docs/plugins/?locale=en_DE. As part of this technical process, Facebook is informed about which specific subpage of our website is visited by the person concerned.
If a person is logged on to Facebook at the same time, Facebook recognizes which specific subpage of our website the person visits each time the person visits our website and for the entire duration of the respective stay on our website. This information is collected by the Facebook component and assigned by Facebook to the respective Facebook account of the person concerned. If the person presses one of the Facebook buttons integrated on our website, for example the "Like" button, or if the person makes a comment, Facebook assigns this information to the personal Facebook user account of the person concerned and stores this personal data.
Facebook receives information via the Facebook component that the person concerned has visited our website whenever the person concerned is logged on to Facebook at the same time as accessing our website; this happens regardless of whether the person concerned clicks on the Facebook component or not. If the person concerned does not want this information to be transmitted to Facebook, they can prevent it from being transmitted by logging out of their Facebook account before visiting our website.
The data policy published by Facebook, which is available at https://www.facebook.com/about/privacy/, provides information about the collection, processing and use of personal data by Facebook. It also explains what setting options Facebook offers to protect the privacy of the person concerned.
In addition, various applications are available that make it possible to suppress data transmission to Facebook, for example the Facebook blocker of the provider Web graph, which can be obtained at http://webgraph.com/resources/facebookblocker/. Such applications can be used by the person concerned to suppress data transmission to Facebook.
Data privacy provisions on the deployment and use of Google Analytics
The party responsible for the processing has integrated the Google Analytics component into this website (along with an anonymization function). Google Analytics is a web analysis service. Web analysis means the recording, gathering and evaluation of data on the conduct of website visitors. A web analysis service covers, among other data about from which website a person concerned arrived at a webpage (the “referring site”), what subpages of the website were accessed, or how often, and the time spent viewing a particular subpage. Web analysis is predominantly deployed to optimize a website and perform a cost/benefit analysis of web advertising.
The Google Analytics component is operated by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA" in "Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Irland.
Our company uses the suffix “_gat._anonymizeIp” for the web analysis via Google Analytics. Using this suffix, the IP address of the affected person’s Internet connection is truncated and anonymised by Google if our web pages are accessed from within any member state of the European Union or another contracting state of the treaty on the European economic area.
The purpose of the Google Analytics component is to analyze the flow of visitors to our website. Google uses the data and information obtained, among other things, to evaluate the use of our website, to compile online reports for us that highlight the activities on our web pages, and to provide us with further services connected with the use of our website.
Google Analytics places a cookie on the IT system of the person concerned. By placing a cookie, Google is enabled to analyze the use of our website. Each time the individual pages of this website, which is operated by the party responsible for the processing of the data, and into which a Google Analytics component has been integrated, are accessed, the web browser on the IT system of the person concerned automatically transmits data to Google, due to the Google Analytics component, for the purpose of the online analysis. Within the context of this technical procedure, Google becomes aware of personal data, such as the IP address of the person concerned, which, among other things, enables Google to comprehend the origin of the visitor and clicks, and, subsequently, issue commission statements.
Personal information, such as the time of access, the location from which such access originated and the frequency of the visits to our website by the person concerned, is saved using the cookie. At each visit to our web pages this personal data, including the IP address of the Internet connection used by the person concerned, is transmitted to Google in the USA. The personal data is saved by Google in the USA. In certain circumstances, Google passes this personal data, gathered via the specific technical procedure, on to a third party.
The person concerned can, at any time, prevent cookies from being placed by our website, as explained above, by adjusting the setting of the web browser used accordingly, and thus permanently reject to the placement of cookies. Such a setting of the web browser would also prevent Google from placing a cookie on the IT system of the person concerned. In addition, any cookie already placed by Google Analytics can be deleted via the web browser or any other software program.
Further information and the applicable data privacy provisions of Google can be accessed at https://www.google.de/intl/de/policies/privacy/ and www.google.com/analytics/terms/de.html. Google Analytics is explained in more detail at this link: https://www.google.com/intl/de_de/analytics/.
The person responsible for processing integrated Xing components on this website. Xing is an Internet-based social network that enables users to connect to existing business contacts and make new business contacts. Individual users can create a personal profile of themselves at Xing. For example, companies can create company profiles or publish job offers on Xing.
Xing is operated by XING AG, Dammtorstraße 30, 20354 Hamburg, Germany.
Each time one of the pages of this website is visited, which is operated by the controller and on which a Xing component (Xing plug-in) has been integrated, the Internet browser on the IT system of the person concerned is automatically prompted by the respective Xing component to download a representation of the corresponding Xing component from Xing. More information about the Xing plug-ins can be found at dev.xing.com/plugins. During this technical process, Xing is informed about which specific subpage of our website is visited by the person.
If the person concerned is logged in to Xing at the same time, Xing recognizes every visit to our website by the person and for the entire duration of the stay on our website which specific subpage is visited. This information is collected by the Xing component and assigned to the respective Xing account of the person concerned by Xing. If the person clicks one of the Xing buttons integrated on our website, for example the "Share" button, Xing assigns this information to the personal Xing user account of the person concerned and stores this personal data.
Xing receives information via the Xing component that the person has visited our website whenever the person concerned is logged in to Xing at the same time as accessing our website; this takes place regardless of whether the person clicks on the Xing component or not. If such a transmission of this information to Xing is not desired, the person can prevent the transmission by logging out of his or her Xing account before calling up our website.
The data protection regulations published by Xing, which can be accessed at https://www.xing.com/privacy, provides information on the collection, processing and use of personal data by Xing. Xing has also published privacy notice for the XING share button at https://www.xing.com/app/share?op=data_protection.
The person responsible for processing has integrated YouTube components on this website. YouTube is an Internet video portal that allows video publishers to post video clips and other users to view, rate and comment on them free of charge. YouTube allows the publication of all kinds of videos, which is why complete film and television programs, but also music videos, trailers or videos produced by users themselves can be called up via the Internet portal.
YouTube is operated by YouTube, LLC, 901 Cherry Ave, San Bruno, CA 94066, USA. YouTube, LLC is a subsidiary of Google Inc, 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, USA.
Each time a YouTube component (YouTube video) is integrated into one of the individual pages of this website operated by the data controller, the Internet browser on the person's IT system is automatically prompted by the respective YouTube component to download a representation of the corresponding YouTube component from YouTube. More information about YouTube can be found at https://www.youtube.com/yt/about/. During this technical procedure, YouTube and Google are informed which specific subpage of our website is visited by the person concerned.
If the person concerned is simultaneously logged in to YouTube, YouTube recognizes which specific subpage of our website the person is visiting when calling up a subpage containing a YouTube video. This information is collected by YouTube and Google and assigned to the respective YouTube account of the person concerned.
YouTube and Google receive information via the YouTube component that the person concerned has visited our website whenever the person concerned is logged on to YouTube at the same time as accessing our website; this happens regardless of whether the person concerned clicks on a YouTube video or not. If such a transmission of this information to YouTube and Google is not wanted, the person can prevent the transmission by logging out of his or her YouTube account before accessing our website.
The data protection regulations published by YouTube, which can be accessed at https://www.google.de/intl/de/policies/privacy/, provide information about the collection, processing and use of personal data by YouTube and Google.
Data protection regulations on the use of Instagram
The party responsible for processing personal information has integrated components of the Instagram service into this website. Instagram is a service classified as an audio-visual platform which enables users to share photographs and videos and to disseminate such data on other social networks.
The operating company of Instagram services is Instagram LLC, 1 Hacker Way, Building 14 First Floor, Menlo Park, CA.
Every time an individual page of this website which is operated by the party responsible for processing personal information and into which an Instagram component (Insta button) has been integrated, the web browser on the information technology system of the person concerned is automatically prompted by the respective Instagram component to download a representation of the corresponding component from Instagram. As part of this technical process, Instagram receives information on the specific sub-page of our website which was visited by the person concerned.
Should the person concerned be logged into Instagram at the same time, Instagram identifies the specific sub-page of our website visited by the person concerned for the entire duration of the respective visit to our website each time our website is called up by the person concerned. This information is collected by the Instagram component and associated with the respective Instagram account of the person concerned by Instagram. Should the person concerned press one of the Instagram buttons integrated into our website, the data and information which this transfers is associated with the personal Instagram user account of the person concerned and is saved and processed by Instagram.
Instagram then always receives information via the Instagram component that the person concerned has visited our website if the person concerned is also logged in to Instagram at the time our website is called up; this occurs regardless of whether or not the person concerned clicks the Instagram component. If this type of information transmission to Instagram is not desired by the person concerned, such transmission can be prevented by logging out of one’s Instagram account before calling up our website.
Bayerisches Landesamt für Datenschutzaufsicht
Promenade 27 (Schloss)
Telefon: +49 (0) 981 53 1300
Telefax: +49 (0) 981 53 98 1300
We reserve the right to alter our security and data privacy provisions, should it be necessary due to technological developments. We will, in such cases, also adapt our data privacy statement accordingly. Please note the respective current version of our data privacy statement.